Careers

Job Title: Senior Manager, Payroll
Department: Finance & Accounting
Reports to Job Title: Chief Financial Officer

Job Location:  Hybrid: Remote Monday & Friday, DTLA Office Tuesday – Thursday

Position Summary: The Senior Manager, Payroll will manage the entire payroll function, ensuring pay is processed on time, accurately, and in compliance with federal, state and local payroll laws. The individual must have multi-state payroll experience and knowledge of California wage & hour law, IRS tax code and Department of Labor regulations as it relates to payroll and retirement plans. The ideal candidate is analytical and methodical with deep knowledge of payroll regulations. 
 

ESSENTIAL JOB FUNCTIONS are listed in order of importance:
Payroll Duties (85%):

•    Manage and process the multi-state bi-weekly payroll function, including quarterly and annual tax returns, W-2’s, amendments, discrepancies, and audits for the U.S. based employees. 
•    Demonstrate expert knowledge in wage & hour laws, specifically California and Los Angeles County wage & hour laws.
•    Ensure the payroll system is configured in accordance with all federal, state, county and city laws and the payroll processing adheres to laws and regulations.
•    Working knowledge of FLSA.
•    Review timecards and follow-up on discrepancies or completeness as required.
•    Ensure payroll is processed accurately and on time each pay cycle. 
•    Review all HR data entered into the Human Resource Management Systems (“HRMS”) (Paylocity) by HR team members; ensure all data entered is accurate and complete.
•    Enter all employee data (e.g., new hires, terminations, salary and personal changes, etc.) into the HRMS; ensure data is accurate and complete. Update all employee data in the HRMS as required.
•    Enter all earnings, deductions, involuntary deductions (e.g., wage garnishments, child support orders, etc.) into the payroll system and other data as directed by HR and Finance team members and ensure data is accurate and complete. 
•    Process all additional compensation, such as bonuses and quarterly commissions, in accordance with wage & hour laws.
•    Demonstrate knowledge of leave of absence regulations and coordination of benefits practices.
•    Demonstrate knowledge of processing, calculating and explaining SDI and other state funded programs.
•    Act as primary liaison with all employees on payroll questions and requests.
•    Responsible for all Time & Labor set up for new hires and perform training to new hires and existing staff as required.
•    Determine appropriate taxation of all employee earnings and fringe benefits.
•    Research and resolve tax discrepancies related to payroll tax return filings.
•    Abide by generally accepted accounting principles and internal procedures and controls to protect and preserve the Company’s assets. 
•    Responsible for creating the journal entry and providing complete, accurate and timely data to the Director of Accounting.
•    Responsible for reconciliation of accrued vacation and sick time, benefit and payroll withholding accounts.
•    Demonstrate ability to generate routine and ad hoc reporting to stakeholders including SVP, HR and CFO.
•    Partner with HR to create and/or update payroll policies as needed.    85%
•    Ensure all deferrals into the retirement plans are funded accurately and timely; ensure all deductions to FSA and other benefit portals are entered accurately and timely.
•    Demonstrate ability to understand Los Angeles Tourism’s 401(k) Plan (“Plan”) stipulations and 401(k) and IRS regulations in general.
•    Ensure all deferrals and employer match contributions adhere to the Plan and to IRS and DOL regulations.  
•    Perform routine audits of deferrals and funding and Plan compliance; report results to CFO.
•    Act as primary liaison for all retirement plan inquiries.
•    Collaborate with CFO on review of compliance testing, Form 5500’s and related filings.    
Other Duties (10%):
•    Manage and code all benefits invoices and ensure they are submitted to Accounts Payable in a timely and accurate manner.
•    Maintain an orderly and secure document / payroll record filing system.
•    Act as primary liaison with workers’ compensation auditors.
•    Provide census data as requested by external parties, including actuaries for the pension plan.
•    Primary liaison for payroll related walkthroughs, documentation, and questions in support of financial statement audits.
•    Responsible for all Employment Development Department unemployment claims, audits and follow-up.
•    Collaborate with HR and Finance team members to explore the feasibility of processing international payroll from the corporate office.
Other projects as assigned (5%)

EDUCATION & EXPERIENCE REQUIRED:
Bachelor’s Degree preferred and a minimum of 9-11 years of payroll experience required. Must have multi-state payroll experience. Active member of the American Payroll Association a plus. Certified Payroll Professional (CPP) preferred.

OTHER REQUIREMENTS:
Must possess and maintain a current, valid driver’s license and be able to drive a vehicle for work- related travel as needed and as applicable to the position. Must be willing to partake in a comprehensive background check including a drug test in accordance with applicable laws.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:
1.    Highest standards of professional and ethical conduct, operating at the utmost level of integrity, confidentiality and transparency.
2.    Hands on knowledge/use of a HRMS (e.g., ADP, PayChex, PayCom). Preferred experience with Paylocity.   
3.    Strong analytical and problem-solving skills.
4.    Significant experience managing complex budgets and aligning budgets with business strategies.
5.    Knowledge of California wage & hour law, IRS tax code and Department of Labor regulations as it relates to payroll and retirement plans.
6.    Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; participating in professional societies.
7.    Must be proficient in MS Office (Word, Excel, PowerPoint).
8.    Excellent verbal, written, interpersonal communication and presentation skills. 
9.    Dependable, great attitude, highly motivated and a team player.
10.    Possess strong organizational skills and attention to detail. 
11.    Ability to multi-task and meet multiple deadlines. Ability to work in a changing environment.
12.    Ability to communicate effectively across various departments. 

PHYSICAL REQUIREMENTS – ESSENTIAL PHYSICAL TASKS: 
The physical demands are representative of those that must be met by a team member to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, move. The employee must occasionally lift, carry, pull, push, transport and/or move up to 40 pounds. Ascends and/or descends stairs. Specific vision abilities required by this job include color vision. Requires prolonged sitting, driving, some bending, some twisting neck and body, some stooping and stretching/reaching (up, down, out), requires grasping, feeling, and detecting, requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, mouse, photocopier, fax machine, telephone, calculator, projector, screen for presentations, and other office equipment on a repetitive basis. Requires normal range of hearing, talking, and eyesight to record, prepare and communicate appropriate reports and information.  

COMPENSATION RANGE:
Exact compensation may vary based on skills and experience.
$80,000 - $100,000 

Bonus Eligible

BENEFITS + PERKS:
At Los Angeles Tourism, we believe your best work happens when you have the tools to stay healthy, enjoy the present moment, save for your future, and look forward to coming into work. That’s why we’re committed to providing a competitive and comprehensive benefits program.
🚦  Hybrid work environment 
🏠  Remote Monday and Friday
🏙   DTLA Tuesday through Thursday
🚗  Company paid parking in DTLA
⏰  Early Friday’s – our office closes every Friday at 2:30 pm
❄   Holiday Office Closure (December 25th – January 1st)
📆  10 Paid Company Holidays
🏝️  Paid Vacation Time
😷  Paid Sick Time
🎟   Paid Floating Holidays
👶  Paid Family Leave
🩺  Comprehensive health insurance (both PPO and HMO plans available)
👓  Dental and vision plans 
⛑   Employer-paid life insurance, AD&D, short-term disability, and long-term disability, Aflac
💌  Employee Assistance Program 
💸  Flexible Spending Account (Healthcare & Dependent Care)
📈  401(k) Retirement Savings Plan with up to 6% match that vests immediately 
📞  Monthly internet and phone stipend

Los Angeles Tourism & Convention Board reserves the right to modify the benefit plans and employee services at any time, with or without notice. 

Mandatory Vaccine Requirement:
Los Angeles Tourism continues to prioritize the health and safety of our workforce. Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread the COVID-19, we require that members of our team be fully vaccinated as a condition of employment. For individuals with medical conditions or sincerely held religious beliefs that prevent vaccination, the Company will consider requests for reasonable accommodation consistent with our policy and applicable law.
 

To apply, please email your resume to hr@latourism.org, noting the position title in the subject line. Due to the volume of applications that we receive, we are unable to respond to each individual submission and cannot accept phone inquiries. We appreciate your understanding and look forward to hearing from you.